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C-Visa: Seamen, Sailors

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This information leaflet has been generated by the German Embassy in Dhaka. It is valid for visa applications in Bangladesh (BGD) if Germany or Estonia is your main destination. This leaflet stipulates the legal requirements and can be downloaded free of charge. Applicants are requested to read it carefully and observe the regulations as stated below – see I. through IV.

I. Documents to be submitted (documents other than in English and in German need to be translated into English or German)

Sl. No.Required DocumentsSubmitted

1.

Completely filled out and signed Schengen visa application form. Please use the VIDEX website to fill out the application online. Please ensure to print and submit all pages of the application form including the barcodes.

2.

Filled out and signed Declaration of Consent

3.

  • Valid passport with minimum three months validity from the date of expiry of the requested visa and at least two free “visa pages”
  • Previous passport(s) if applicable
  • Valid Bangladesh residence permit for non-Bangladeshi applicants (valid at least three months from the date of expiry of the requested visa / intended end of journey)

4.

One recent biometric passport sized photograph (35x45mm, white background, 70%-80% face coverage); Head coverings are only accepted for religious reasons. (Do not glue or staple the picture to the application form)

5.

Overseas medical insurance:

  • Valid for the entire duration of the requested visa and for all Schengen countries
  • Minimum coverage 30,000/- Euro and repatriation. (Medical insurances of credit cards are not accepted)

6.

Flight reservation or travel itinerary

7.

Photocopy of the working contract of the seafarer in order to board the ship

8.

Invitation letter from the maritime agency of the member state where the Sailor will join the boat. The invitation needs to be signed and with the seal of the agency and include the following data:

  • Full name of the seafarer
  • Place and date of birth, passport number, seaman’s book number
  • Date of issue, period of validity
  • Position of the sailor at the boat(if there are many sailors their information can be included in the list signed and sealed, as an annex of the invitation letter)
  • Date and airport of entry into the territory of the member states
  • Name of the boat
  • Port of boarding
  • Duration of the contract
  • Itinerary that the seafarer will follow to arrive in the member state of destination
  • IMO Number

9.

Copy of seamen’s book

10.

Original personal bank statements of at least the last 6 months before application and proof of other financial means and assets (e.g. DPS, FDR, holding tax payment receipt etc.).

11.

Documents related to civil status:

  • Copy of Marriage Certificate – if married (also “Nikah Nama” both in Bangla and English, for Muslim marriage)
  • Copy of Divorce Certificate (“Talak Nama”) – if divorced
  • Copy of Death Certificate – in case you are a widow or widower
  • Copy of Birth Certificate of your children – if you have children

12.

Additional photocopies:

  • Passport copy of pages containing personal data
  • Copy of valid Bangladesh residence permit (applicable only to non-Bangladeshi applicants)
  • Copies of previous Schengen, US, Canada or UK visa, if applicable
  • NOTE: Special rules might apply for some nationals whose passports are not recognized by the German authorities. You might be required to come to the Embassy in person. In this case visa processing will take more time.

II. Information for the applicant on Terms and Conditions of the visa process:

  • All photocopies should be in A4 size
  • Only complete applications will be accepted; non-submission of necessary documentation may lead to refusal of visa application.
  • All visa fees must be paid upon submission of the above in cash (BDT) only.
  • The processing time at the Embassy due to necessary and obligatory legal requirements takes up to 15 calendar days. Applicants are requested to apply well in advance, but – due to legal requirements - not more than six months prior to the intended date of journey. Status updates during the regular processing time will not entertained.
  • During the whole processing time the passport has to remain with the German Embassy. Passports can only be withdrawn if a written request by the applicant himself is presented to the Embassy. Consequently, the application will be cancelled/withdrawn and the passport returned within 3 working days.
  • False or falsified documents, including fake bookings, will lead to the refusal of visa and/or further consequences.
  • The German Embassy Dhaka reserves the right to ask for additional documents and/or call applicant for an interview.

III. REMARKS to be filled out by VFS staff (please tick, what is relevant):

√ Applicant travels ☐ alone ☐ with family member/s

☐ With a group as ……………………………..

(Please specify e.g. colleague, escort, sponsor)

IV. Signatures and agreement:

  • For visa applicant:

I have taken note of all the regulations and remarks as mentioned from I. to III. on the checklist. I have been informed that VFS Global does not have any influence on the decision about a visa application!

I confirm that the VFS officer has noted all documents submitted by me and that I want the application in its present form to be forwarded to the German Embassy Dhaka. I am aware that original documents not submitted with a copy will be kept by the visa section.

  • For VFS staff:

I confirm that above checklist has been filled out together with and signed in front of me by the applicant.

City and Date

Signature of the applicant: ……….

City and Date

Signature of VFS Staff: ……….

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