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Information sheet:Courtesy Visa for Official visit with Note Verbal
This information leaflet has been generated by the German Embassy in Dhaka. It is valid for visa applications in Bangladesh if you require an airport transit visa for Germany. This leaflet stipulates the legal requirements and can be downloaded free of charge. Applicants are requested to read it carefully and observe the regulations as stated below – see I. till IV.
I. Documents to be submitted:
| Sl. No.: | Required Documents: | Submitted: |
| 1. | Completely filled out and signed Schengen visa application form. Please use the VIDEX website to fill out the application online. Please ensure to print and submit all pages of the application form including the barcodes. | ☐ |
| 2. | Declaration of Consent | ☐ |
| 3. | Passport
Valid Bangladesh residence permit for non-Bangladeshi applicants (valid at least three months from the date of expiry of the requested visa / intended end of journey) | ☐ |
| 4. | One recent biometric passport sized photograph (35x45mm, white background, 70% - 80% face coverage); Head coverings are only accepted for religious reasons. (Do not glue or staple the picture to the application form | ☐ |
| 5. | Note Verbale from the Ministry of Foreign Affairs and Government Order Please note that in the Govt. Order it has to be mentioned, who will be bearing the travel cost of the applicant. In case the travel cost will be borne by the invitee, the invitation letter by the invitee has to state this.) | ☐ |
| 6. | Flight and Hotel Reservation:
| ☐ |
| 7. | Invitation letter from company / authority in Germany with ill address, stating the purpose and duration of the trip (In case of congress you need to also submit congress participation and for trade fairs a ticket and if applicable stall confirmation) | ☐ |
| 8. | Overseas medical insurance: (applicants with diplomatic passports are exempt from insurance)
| ☐ |
| 9. | Personal covering letter explaining the purpose of your visit and who will bear the travel cost | ☐ |
| 10. | Original bank statements of at least the last 6 months before application (applicants with diplomatic passport are exempt from bank statement) | ☐ |
| 11. | If the cost will be borne by a third party, for example a company in Bangladesh, the company has to provide its bank statement for the last 6 months along the consent letter form the company. | ☐ |
| 12. | Additional photocopies:
Copies of previous Schengen, US, Canada or UK visa, if applicable | ☐ |
| 13. | Additional documents for minors below the age of 18 (if applicable) – proving legal parenthood: copy of either birth certificate / proof of adoption / custody decree in case parents are divorced or – if applicable – death certificate of parent (German or English translation is required) “Letter of consent” from legal guardian, including his / her passport copy – legalized by a notary public (only required in cases the legal guardian is not present during the visa appointment) | ☐ |
NOTE: Special rules might apply for some nationals which passports are not recognized by the German authorities. You might be requested to come personally to the Embassy. Visa processing will take more time.
II. Information for the applicant on Terms and Conditions of the visa process:
All photocopies should be in A4 size.
Only complete applications will be accepted; non-submission of necessary documentation may lead to refusal of visa application.
The processing time at the Embassy due to necessary and obligatory legal requirements takes up to 15 calendar days. Applicants are requested to apply well in advance, but – due to legal requirements - not more than six months prior to the intended date of journey. Status updates during the regular processing time will not entertained.
During the whole processing time the passport has to remain with the German Embassy. Passports can only be withdrawn if a written request by the applicant himself/herself is presented to the Embassy. Consequently, the application will be cancelled/withdrawn and the passport returned within 3 working days.
False or falsified documents, including fake bookings, will lead to the refusal of visa and/or further consequences.
The German Embassy Dhaka reserves the right to ask for additional documents and/or call applicant for an interview.
III. REMARKS to be filled out by VFS staff (please tick, what is relevant):
| Applicant travels | ☐ alone | ☐ with family member/s |
☐ With a group as …………………………….. (Please specify e.g. colleague, escort, sponsor) | ||
IV. SIGNATURES and AGREEMENT
For Visa Applicant:
I have taken note of all the regulations and remarks as mentioned from I. to III. on the checklist. I have been informed that VFS Global does not have any influence on the decision about a visa application!
I confirm that the VFS officer has noted all documents submitted by me and that I want the application in its present form to be forwarded to the German Embassy Dhaka. I am aware that original documents not submitted with a copy will be kept by the visa section.
For VFS staff:
I confirm that above checklist has been filled out together with and signed in front of me by the applicant
Dhaka, …………………… City and Date | ………………….………………….. (signature of applicant) |
Dhaka, …………………… City and Date | ………………….………………….. (signature of VFS Staff) |
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